All employees, contractors, and tutors of BCT (NI) (herein referred to as the Organisation) will strive to avoid any conflict of interest between the interests of the Organisation on the one hand, and the personal, professional, and business interests of employees, contractors, tutors and their Connected Persons/Parties on the other. This includes avoiding actual conflicts of interest as well as potential and perceived of conflicts of interest.
The purposes of this policy is to protect the integrity of the Organisation’s decision-making process, to enable our stakeholders to have confidence in our integrity, and to protect the integrity and reputation of our employees, contractors and tutors.
Examples of conflicts of interest may include:
1 An employee whose family members is employed by a competitor.
2 An employee who is related to a member of staff within an awarding body.
3 A contractor who is on the committee/board of another organisation that is competing for the same contract.
4 A tutor who is related to a trainee on a course they are teaching.
Note: The above list is not exhaustive.
Upon appointment each employee, contractor or tutor must make a full, written disclosure of interests, such as relationships, and posts held, that could potentially result in a conflict of interest. This written disclosure will be kept on file and will be updated as appropriate. It is the responsibility of the employee, contractor or tutor to disclose any future actual, potential or perceived conflicts of interest to Bailie Connor as soon as they occur.
Should such a conflict of interest become apparent in the course of meetings or business activities the employee, contractor, tutor must disclose any interests in a transaction or decision where there may be a conflict immediately. After disclosure, the employee, contractor, tutor may be asked to leave the room for the discussion and may not be able to take part in any relevant decision making or if appropriate the meeting or business activity may be paused and the matter referred to the Director.
All disclosures must be referred for the attention of the Director for full consideration and determination on any appropriate remedial actions and/or mitigations.
Declaration and Undertaking
I hereby confirm that I have disclosed to the Organisation full details of all existing and potential conflicts of interest between either myself, or to the extent that I am aware of them or ought reasonably to be aware of them, between my Connected Persons/Parties, and the Organisation.
During the term of my employment/contract for services with the Organisation, I undertake to disclose full details of any future actual or potential conflicts of interest between either myself, or to the extent I am aware of then or ought reasonably to be aware of them, between my Connected Persons/Parties and the Organisation.
Connected Persons or Parties are those closely associated with the individual such as:
- the following family members
- parents or siblings;
- spouse, civil partner or any other person with whom you live as a partner in an enduring family relationship;
- children, adopted children or step-children of the individual or their partner;
- any Organisation in whose equity you and/or any member or members of your family are directly or indirectly interested.
- a person acting in the capacity as a trustee of a trust:
- the beneficiaries of which include you or a person who is connected with you, or
- the terms of which confer a power on the trustees that may be exercised for your benefit or the benefit of any such person, other than a trust for the purposes of a workers pension scheme.
Note: The above list is not exhaustive.